Enhancing Inventory Accuracy and Workflow Efficiency in Medical Laboratories through Custom Reagent Management Software

Abstract

Clinical laboratories face persistent challenges in reagent management which hinder operational efficiency and regulatory corpus compliance. This thesis addresses these issues through the design and implementation of LabStockManager, a custom, locally deployable software tailored to the Groupe Santé CHC network in Liège, Belgium. The system combines GS1-based and fallback identifiers to unify reagent traceability, digitizes stock moves workflows, and integrates label printing. A modular architecture was developed using ASP.NET Core and Vue 3 with role-based authentication and multilingual support. Evaluation demonstrates that the solution enables immediate, site-aware visibility of reagent stocks, reduces interaction cost in routine inventory operations, and enforces compliance with ISO 15189. While financial tracking, forecasting, and enterprise integration were excluded from the minimal viable product, the system establishes a robust foundation for these future enhancements. The results position LabStockManager as both a pragmatic tool for laboratory technologists and a scalable basis for extending digital reagent management in regulated healthcare environments.